After you finish your turkey and open up your new tech-related gadgets this holiday season, ask yourself about your business and the direction of its technology. You may not know that the new phones and tablets you just unwrapped can hold most of your office productivity while you are “on the go.” This article offers three ways to keep your office and its employees synchronized across multiple devices for the most productive business communication.
Phone Synchronization: Hosted Voice Over IP (VOIP) is the affordable future of small business phone systems. With the push of a button on your smartphone, your phone extension will immediately travel with you wherever you go. If your offices power goes out, you can instantly make each employee’s smartphone their own extension, minimizing any communication downtime. Seamless voice interaction between multiple locations is becoming the standard for small businesses communication.
Document Synchronization: Services such as Dropbox and Skydrive are not only great synchronization tools, but they also offer a reliable backup solution. These free services will allow your documents to be viewed and created on any computer or smartphone you install it on. For example, when you change a document on your phone or iPad while on vacation in China, your office in Hinsdale immediately sees it. Having your documents in multiple locations will also keep an up to date backup if one of your devices were to fail.
Email Synchronization: Microsoft Exchange is the world’s leading business communication and collaboration platform. MS Exchange allows your emails to synchronize wirelessly between all of your devices, your contacts to synchronize, and your calendar to be shared between office employees. Hosted Exchange is the affordable alternative for businesses with 35 employees or fewer. Before upgrading your expensive Exchange server, talk to an experienced IT consultant about how you can save thousands of dollars in Windows licensing, hardware and technical consulting.
As a small business technology consultant, it is our job to keep your business aware of the best, time-tested features that your employees can benefit from. Drawn by the efficiency, simplicity and low cost of data synchronization, small business owners across the country are quickly adopting new ways to keep their office productivity growing. For more information or questions regarding your small business technology, please call Errol Janusz, Owner of Edward Technology at 630.333.9323 X303.
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